DiscNW Board Meeting Notes

DiscNW Board Meeting Notes, April 21, 2003

The meeting was called to order at 7:08 p.m.

Present were Mike Keran, Executive Director; President Anne-Marie Wissman; Vice-President, Josh Monaghan; Treasurer Jessica Dorr; Secretary Jim O'Donnell; Ray Birks; Colleen O'Rollins; Ian Ferguson; Chris Burke. Absent was Ryan Seguine.

  1. Executive Director report: (A). Leagues: Adult spring league is running smoothly with a good chance of a one weekend playoff, with Saturday games at diverse fields and Sunday games at SP/M, with a BBQ and party to follow. Play has started in Vern's league with 16 teams (up from 12 last year), which should be profitable this year. SeaGUL will not take place this year, as other team and leagues have shrunk demand. The youth league has rescheduling difficulties due to a combination of front-loading the season with double-headers that were rained out, while expanding substantially to 56 teams, so great growth has its costs. (B). Tournaments: Potlatch registration has 83 teams so far, with one week left in the extended bid window. Discussion of ways to attract more teams, up closer to our maximum of 102 teams and to maximize financial success. (C). Sign-ups are underway for Riot's annual clinic for women players. (D). Financial: total cash assets of $72,473.42 are up 31% from last year and a/r from all practice field rentals are $5,512.76. (E) The use of bulletin boards or other forms of group email was discussed as potentially more efficient means of internal board communication.
  2. The March Board Minutes were ratified by unanimous vote.
  3. Advertising on Website: Requests to advertise on our web site will continue to be funneled through the ED. Generally, we have no ads on the main page, and may on a case by case basis permit ads on portions of the site related to specific leagues, tourneys or other events for their sponsors.
  4. Strategic Plan: Membership of the six focus groups was finalized (Fields, Youth, Fundraising/Sponsorship, Participation/Membership, Communications and Administration) and rough timelines for those groups to report to the board with proposed specific measurable goals in their area were set. The Administration group presented thoughts on planning for ED transitions and improving institutional memory, website updating, and creation/updating of existing operations manuals for leagues and tourneys, as well as frameworks for selecting new board members. The Communications Committee and the Participation/Membership group will report preliminary ideas at the next Board meeting.
  5. New Board Members. General discussion was had of desirable board member skill sets, board composition, and board size. It was resolved to form a committee to recruit one or more board members pursuant to a rough time line discussed at the meeting, and that Ian Ferguson, Jessica Dorr, Colleen O'Rollins and Anne-Marie Wissman would be that committee. The vote was 7 in favor of the resolution and two against, with Chris Burke and Jim O'Donnell opposing.
  6. Leadership Series: Josh Monaghan reported that the leadership training series was a success, with attendance of from 20 to 30 ultimate team leaders for each of five Thursday night sessions.
The meeting was adjourned at 9:42 p.m. JO

"Our mission as a non-profit organization is to promote and support growth in the Sport of Ultimate, while instilling the Spirit of Sportsmanship at all levels of play."

Northwest Ultimate Association
P.O. Box 85112
Seattle WA, 98145-1112