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DiscNW Board Meeting Minutes: 16 May, 2005

  • Meeting opened at 7:23pm
  • Attending: MikeM, Janna, Barney, MikeK, Dave, William, Jessica. Absent: Barbara (on leave), Eric, Chris, Jimmy. Guest: Matt 'Skip' Sewell.
  • Previous meeting's minutes were read and approved. So moved by MikeM, Dave seconds, approved unanimously.
  • ED Report: See attached.
  • New board members:
    • Having an open-until-filled youth parent position on the board?
      • Preference for someone not already on the organizational side of things.
      • Provides legitimacy in the parents-world, different personal connections, additional skills (ideally fundraising).
      • Youth parent: defined as the investment tha tthey have in youth events? defined loosely or recruiting specific people. Target sports boosters. Defined as 'has a kid playing now or in the next year in a DiscNW youth league'
    • Barney moves, MikeM seconds, to create the youth-parent board position. Approved unanimously.
    • Jessica annouced her decision to step down from the board at the end of her term.
    • Chris Burke has announced his decision to continue on the board for a second term.
    • Move to approve Chris burke for a second term: MikeK, Dave D seconds. Approved unanimously.
    • Committee: Barney, William, and Dave. Deliverables: talking points, recruiting strategy, collecting recruiting possibility.
  • High profile events:
    • William sumbitted a white paper to the board.
    • HS Westerns, YCC (24 teams), UPA College Championships (32 teams), Club Champs (late Oct, bad weather), WFDF: World Clubs, World Champs, bid deadlines 2 - 3 years out, 30 - 60 teams each.
    • CNats in 2004: broke even financially, good experience working with UPA, VC, sponsorship. Huge volunteer effort!
    • Westerns: big success, probably break even.
    • YCC: should probably keep it in MN (room to expand, centrally located).
    • WFDF events: much larger than UPA events: housing, feeding, transportation, week-long event.
    • FPA: Worlds is at Greenlake this year. High exposure, DiscNW has only peripherially involved with.
    • We're also already involved in many high profile events: Potlatch (94 - 100 adult teams), SR (54 youth teams).
    • Is our effort better spent promoting events locally: clinics, tourneys, etc.
    • Money: if UPA/WFDF events break even, you're doing good.
    • Why host? Raises image of the sport (part of our mission) and our organization. Shorter travel for local teams.
    • Expenses: lots of volunteer effort. sidetracks our efforts elsewhere.
    • Recommendation: submit bids for Westerns. No larger tourneys for the next five years.
    • How about hosting ECC? Yes, coordinate with Bellingham.
  • Membership update: could be on-line as early as next week. Need final copy-editing and some research on on-line donation receipts.
  • Executive review committee: MikeK, MikeM. To report at the next meeting with goals for William.
  • Board Retreat: The idea of a board retreat/planning session was discussed
  • Action items:
    • DaveD: Write help-wanted blurb for open-until-filled youth parent position.
    • William to lead discussion on League and Elite Ultimate.
  • Agenda items for next meeting:
    • League and Elite Ultimate.
    • Board meeting retreat. When? Focus?
  • Move to quit: 9:24pm

"Our mission as a non-profit organization is to promote and support growth in the Sport of Ultimate, while instilling the Spirit of Sportsmanship at all levels of play."

Northwest Ultimate Association
P.O. Box 85112
Seattle WA, 98145-1112