DiscNW Board Meeting Minutes

DiscNW Board Meeting Minutes

Minutes from the 15 November, 2004 DiscNW Board meeting.

  • Meeting opened at 7:10pm.
  • Attending: MikeK, Chris, MikeM, Bunny, Janna, Wilma, Barney, Eric, Jimmy, Dave, Barbara, and Jessica.
  • Previous month's minutes were approved.
  • Chris attended the UPA's National leagues conf. and gave us an overview:
    • Nationwide, folks look at DiscNW as a leader, eg: leagues, tourneys, organization, only one with a paid employee.
    • Of all organizations at the meeting, 1/3 has a 'dictatorship' (run by an individual), 2/3 have boards of directors. 3 groups have paid memberships of a total ~25 area groups.
    • BUDA (Boston), outsources field aquisition to teams, organized through a single contact at BUDA.
    • Most leagues have the same issues we face, eg: # of women (everyone wants to play co-ed). BUDA turned their women's league into a women's "learning" league (run in the summer when elite teams can participate/coach).
    • Obtaining fields is a big issue for everyone. "Gasps of astonishment" when Chris showed the new DiscNW maps page.
    • Other fields presentation by Ken of Ottawa:
      • They bought 110 acres for $225k Cdn in '97 or '98. 40 acres were usable for fields.
      • Sold 750 shares for $200 each, borrowed money from their own and nearby leagues, raised fees on leagues (currently: Cdn$950/team x 358 teams)
      • Total project costs: $600k, including aquisition.
      • Project was so big that it nearly destroyed the organization. Cash flow issues caused additional league fee increases.
      • Currently, they have paid back most of their loans, but they have more teams than they have field space for.
      • Major takeaway: works low-priced land, but not in Seattle.
    • UPA sanctioned leagues (all league members must be UPA members): Chris mentioned that we don't get anything from the UPA that DiscNW doesn't already supply. He brought up the idea of 'affiliated' membership.
    • UPA looking to subscribe to a wire service and is interested in partners for that.
    • Montreal has a different way to rank spirit: start at 5 with suggestions for pluses and minuses. We are considering using thier system for our leagues.
    • UPA is looking into regional offices.
  • The board set out expectations and planned for the annual meeting.
  • The board discussed ED benefits:
    • Barbara to look into health benefit costs.
    • Language changes as per JimmyO's email. Motion to approve the new ED vacation and benfits package (see attached) by Barney. Eric seconds. Approved unanimously.
    • Execute review committee formed. To consist of Mike K. (chair), Barney, and Barbara.
  • ED Report was presented via email to board members:
    • A few months ago, the board requested a timeline for the league engine rewrite. I talked to Jacob and he is expecting to have it finished for the spring league.
    • The Holiday Cup has been cancelled due to low interest. However, the committee will reconvene to discuss plans for next year's event. We all felt this was a good idea but our timeframe was too short.
    • Field requests have been made for various tournaments, leagues and clinics for winter and spring.
    • I'm in the process of reviewing next year's budget and also cleaning up any outstanding A/R and A/P. I'd like to actually close out the books each calendar year.
    • I've contacted various vendors for league prizes and am also contacting a few restaurants to be "sponsor bars."
    • D&O insurance. After talking to our insurance agent, I would recommend that we not get D&O insurance. Almost all of what we do is covered under our regular insurance. Our insurance limits, with a $500 deductible, are:
      • $2mil General Aggregate
      • $1mil Each occurrence
      • $1mil Personal & advertising injury
      • $100,000 Damage to premises rented to you
      • $5,000 Medical expense
    • Financials as of 11/15/04 are:
      Budget YTD Actual % of budget
      YTD
      Revenue $228,022.51 $238,995.44 105%
      Expenses -$217,511.37 -$223,050.49 103%
      Total (rev-exp) $10,511.14 $15,944.95 152%
  • Move to adjorn: 9:17pm.


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Northwest Ultimate Association
P.O. Box 85112
Seattle WA, 98145-1112