CHANGE

DiscNW Board Meeting Notes, July 28, 2003

The meeting was called to order at 7:00 p.m.

Present were Mike Keran, Executive Director; President Anne-Marie Wissman; Vice-President, Josh Monaghan; Secretary Jim O'Donnell; Chris Burke; Ryan Seguine, Ian Ferguson. Also present were Eric Mattson to report on Potlatch and Loren Hill to report on SP/Mag. Absent were Treasurer Jessica Dorr, Ray Birks, Colleen O'Rollins.

  1. The June Board Minutes were ratified by unanimous vote as revised, with Ian abstaining.
  2. Potlatch Tournament Director's report:
    TD Eric Mattson reported on Potlatch (with help from from the ED and Ryan).
    (A). New tourney aspects: the three day format was a success; the Pickering Barn party/dinner location served well; the showcase game had about 250 spectators; the flashlight disc game was poorly attended; the food vendors did not do well (food selections poorly matched to event?); on-line registration was an improvement; and on-field massage was well received.
    (B). Financially, the income met our worst case scenario due to ten teams dropping out. As a result we tried to cut budgeted costs. We approximately broke even in real dollars (excluding the overhead fee tourneys normally pay to DNW.) Merchandise sell-through was high at 85% and we did end up with new assets (the 32 port-a-fields). For next year, we need to look at 2 vs. 3 day event analysis of risks and expenses; Red Hook v. Pickering Barn; refund policy; youth division expansion; and help recruitment.
  3. Sand Point/Magnuson: Loren Hill reported on the EIS challenge status, the tactics of groups opposing the SP/M plan and the molding of pro-SP/M constituencies into more active voices of support. The 8:00 pm 8/27 Friends of Athletic Fields-sponsored city council candidate forum is one opportunity. Letter writing , dissemination of facts and involvement of those with scientific backgrounds will help.
  4. Youth: The Youth task force report was tabled to the next Board meeting.
  5. The Board Member Recruitment group meets 7/29 and will report next Board meeting.
  6. Executive Director report:
    (A). Leagues: Summer are going strong with 8/16-17 playoffs. Men's league has 66 men on five teams plus KWA. Women's hat league planned for 8/21 - 9/12. We are trying for a fall HS hat league.
    (B). Tournaments: Sign-ups for 8/9-10 Sluttin' Up are open. Volunteer recruitment for ECC/Spawnfest are ongoing. College Nationals 2004 planning is underway.
    (C). Financial: total assets of $85,622.57 minus A/R of $4,782.52 equal cash of $80,841.05, up 1% from last year. Fiscal ytd profit is $15,273.22 (up 5.6%) on $165,898.11 revenues (up 42.1%)
    (D). Clinics: 7/21 summer clinic had low (50+) signups and needs to be reevaluated in future.
    (E). Youth Summit was held last week.
    (F). Roger Craft's summer camp is going well with a third week added.
    (G). Better financial support for coaches, practice field invoicing, advancing membership implementation are all on ED's plate but tough to accomplish within 25 hrs/week.

The meeting was adjourned at approximately 9:15 p.m.

JO


"Our mission as a non-profit organization is to promote and support growth in the Sport of Ultimate, while instilling the Spirit of Sportsmanship at all levels of play."

Northwest Ultimate Association
P.O. Box 85112
Seattle WA, 98145-1112