These Eligibility Rules apply to DiscNW youth school-based team events, unless otherwise stated in the event description. Hat events, club events, and some small, school-based team tournaments are not subject to these rules. These rules govern play in official DiscNW events but not in practices or in unofficial scrimmages.
These rules are designed to support three primary goals:
- Growth of the sport of Ultimate in the Northwest via the development of new school-based teams and by promoting the sustainability of school-based teams.
- Parity between teams by requiring schools to recruit from their own student body rather than from the Ultimate community at large.
- Safety of play by defining grade and age limits for various divisions of play.
The DiscNW Eligibility Rules are subject to change as the needs of the sport of Ultimate in the Northwest evolve.
Eligibility Review Process
After reading the Eligibility Rules (below) in their entirety, if you believe that you might qualify for an exception, please complete the online Application for Eligibility Review. There are two deadlines for Applications for Eligibility Review:
- February 5 (decisions announced by February 15)
- March 15 (decisions announced by March 25)
A. A student shall be defined as a person who meets the following qualifications:
- Is enrolled at least half-time at a traditional or alternative public or private school or registered as a home-based student for that academic year. A student in Running Start or an early entrance college program must be enrolled at least half-time in college and/or high school classes.
- Is under 20 years of age on June 1 of the current academic year.
- Must not have graduated high school or college or received a GED before January 1 of the current academic year.
B. The Eligibility Committee shall be defined as the entity responsible for enforcing the Eligibility Rules and for considering exceptions to the rules.
- The Eligibility Committee is made up of the following persons:
- The coordinator(s) for the event(s) to which the application pertains.
- The DiscNW Director of Youth Operations.
- The DiscNW Executive Director.
- In the event of a conflict of interest within the committee, the committee member with the conflict will be excluded from decision-making for the case(s) in question.
- In this event, or if for any other reason the committee is reduced to a size of two or smaller, secondary committee members will be recruited from the DiscNW Youth Strategic Committee or other DiscNW staff.
II. Eligibility Rules
A. Any player participating in a DiscNW youth team event must be a student, as defined above, and must play for the team representing the school at which (s)he is enrolled.
- A student who is home-schooled shall play for the public school that would be his or her school of attendance if (s)he were enrolled in public school.
- A student enrolled in Running Start or an early entrance college program may play in one of three places: A) for the school where (s)he accesses the Running Start or early entrance college program, B) for the school that (s)he attended immediately prior to beginning the Running Start or early entrance college program, or C) for the public school team that is geographically closest to his/her home. A student opting for B or C must not attend classes at any other middle or high school; in other words, (s)he must play for the middle or high school where (s)he is attending classes, if any. If not one of options A, B, or C has an Ultimate team, see the Free Agent exception below.
- Once the student has selected one of A, B, or C, (s)he must play for that team for the remainder of his/her youth eligible years, or until the team ceases to exist, whichever comes first.
- A student enrolled in Running Start or an early entrance college program who plays on the Ultimate team at the post-secondary institution (s)he attends is not eligible to play in DiscNW youth school-based team events.
B. A student may play for only one school in any one DiscNW event, regardless of the gender makeup or the skill division of that school's team(s).
- For the purpose of this rule, DiscNW youth school-based team leagues occurring during the same season are considered one event. In other words, a player may not participate on the single gender league team from one school and the coed league team from another school, if those leagues occur simultaneously.
- Teams from single-gender schools who wish to participate in coed play may apply for a Consortium Exception as described in the next section.
C. A student may play for both the single-gender and coed teams at his or her school.
D. A student must participate in the division corresponding to his or her grade level. All DiscNW school-based team events abide by the following grade guidelines:
- Elementary school is grades 3-5.
- Middle school is grades 6-8.
- High school is grades 9-12.
E. Individual school eligibility standards that are more restrictive than the DiscNW Eligibility Rules will be honored by DiscNW.
- Exceptions apply only for the period of time indicated in the Application for Eligibility Review.
- When considering exceptions, the factors taken into account by the Eligibility Committee include, but are not limited to, the following:
- Past efforts and/or future plans of the applicant(s) to advance the sport at the applicant's own school(s).
- The size of the applicant's school(s).
- The make-up of the team, including but not limited to gender, age, skill level, and school association(s).
- The geographic location of the school(s) involved.
- The availability of alternative opportunities for the applicant to play Ultimate.
- Safety for all event participants.
- Fairness for all event participants.
- The effect of the decision on growth of the sport of Ultimate in the Northwest.
B. The following are exceptions which can be considered by the Eligibility Committee. Schools or individuals wishing to apply for an exception should refer to the Eligibility Review Process section above.
- The Free Agent Exception: A student without a team at his or her school (including a home-schooled student whose public school of attendance does not have a team) may apply for permission to play on the school team that is geographically closest to his or her home.
- In the event that the geographically closest school team cannot accept the free agent (e.g., due to school policy or to full capacity), the DiscNW Director of Youth Operations will inquire with the next closest three teams regarding their ability to accommodate the free agent. In order to expedite the location of an available team, the free agent will be permitted to play on any one of those three teams, regardless of their distance from the free agent’s home. This process will repeat until a team that can accommodate the free agent is found.
- With the exception of students requesting free agent status on teams traveling long distances to participate in a DiscNW event (e.g., out-of-state teams playing in Spring Reign), the Eligibility Committee will not consider free agent exceptions for players whose school has, or will have, in the current academic year, participated in another organization's ultimate league or multi-day ultimate tournament.
- A team that expects to accept multiple free agents should apply for a Consortium Exception as described in ii below.
- The Consortium Exception: A consortium team is a team comprised of players from two or more schools, and with more than one free agent. This exception is intended for A) a school that is not able to recruit the personnel required to form a team, and which must therefore combine with another school or schools in order to participate, or B) a team that accepts free agents from multiple schools.
- If an application for consortium is approved, an unlimited number of players from the approved schools on the application may play on the team and need not apply for individual Free Agent exceptions.
- If an application for consortium is approved, all players from the approved schools on the application must play with that consortium team for the event(s) in question (i.e., they may not form separate consortiums with other schools or play as free agents on another school team).
- Consortium status applies to all DiscNW school-based team leagues occurring within the same season (see II.B.i above). For example, an approved consortium would apply to both single gender and coed play, if those leagues occur simultaneously.
- Applications from neighboring schools or from schools who demonstrate some type of similarity or connection will be more strongly considered than those from schools with no commonality.
- The Grade Level Exception: Rare exceptions to rule II.D regarding grade levels are considered for applicants with limited opportunity to play.
- Exceptions are granted only if they result in a fair and safe playing environment for all involved.
- The Eligibility Committee will consider grade level exceptions only from applicants who are one grade level removed from the division in which they will compete.
- The Hardship Exception: This rare exception allows a student to participate on a team that is not his or her own school's team, or, in the case of free agents without a school team, with a team that is not geographically closest to their home.
- A hardship exists only when unusual circumstances regarding the student's physical, emotional, family, or socioeconomic status exist. The circumstances must be unique.
- The exception will not be granted if there is any reason to believe that it was requested for the purpose of simple convenience or to gain a desired athletic outcome. (Transportation or scheduling challenges alone or athletic deficiency of the Ultimate team at the student's official school do not constitute hardships.)
- There must be a direct, causal relationship between the alleged hardship and the student's inability to meet the Eligibility Rules.
- The burden of providing evidence that a hardship exists must be borne by the applicant.
- In most cases, applications for hardship exceptions from players with 12 or fewer months of remaining eligibility within their current age division will be considered more favorably than those from applicants with more than 12 months of eligibility remaining.
C. For consistency's sake, if a governing body outside of DiscNW has approved of the exception requested by the applicant in the context of another sport or ultimate league, the DiscNW Eligibility Committee will consider that decision and may allow exceptions that are not in line with the three types of approved exceptions described in section III.B above.
A. Violations may be reported by any participant in the DiscNW youth school-based team event in question, including players, coaches, administrators, teachers, and parents.
B. When a violation has been reported, the Director of Youth Operations will investigate the matter.
C. If a violation has occurred, all games of the event(s) in question occurring prior to the discovery of the infraction will be forfeited by the violating team. Future games will be considered valid, provided that the team corrects the infraction, either by eliminating the illegal player(s) or by acquiring approval for an exception via an Application for Eligibility Review.